Here, we describe Dynotag “Records” and how to manage them.
Managing Your Records
The dynotag system consists of information records and tags attached to them.
When you activate a tag, you attach it to a new record – or you can pick one of your existing records. This makes it easy to reuse the information in a given record. For example, you can create one Medical ID record and attach a Pendant tag, wristband tag and a wallet card – to the same record.
In the Dynotag system. Records are information you create and maintain. Tags are the physical products you acquire – and associate with a record.
Editing Your Records
You can edit the contents of your recorda at any time – through your “My Records” page.
Records are typically created during the Tag Activation process. Once created, a record becomes available on the “My Records” page.
The tags attached to a record are listed under it. Clicking on any of the tags will place you on the “Tag Edit” page for that tag. More on that here: Editing Your Tags.
There are different record types for specific purposes. For example, Personal Medical ID tags would be attached to a “Medical” record type, property tags may be attached to a record with the “Item” record type, while Pet Tags may be attached to a “Pet” record type. You can always attach a tag to a different record of any type compatible with that tag, creating a new record if needed or simply attach to an existing one.
Clicking on a record will place you on that record’s “Dashboard”. Here, you can view the current state of your record and manage its components.
The Dashboard consists of three sections:
1 – The Completeness” guide
2 – The “Data Panel”
3 – The “Function Panel”
The “Completeness” guide
The “Completeness” guide presents a simplified indicator of your record’s completeness – so it contains enough information to be useful.
This completeness guide shows one or more “Perspectives” in which the record may be considered. This reflects the different areas of interest for the viewers, depending on who the viewer is and their intent in viewing the record.
For example, for a Medical Record, First Responders (police, medics) need the very basic “core” information (such as name, age, blood type) as well as any medication and allergy / condition information. The “Hospital Admissions” viewers (admission office) may need detailed Insurance Information. The “Care Provider” viewers (doctors, nurses) may need detailed records of conditions, hereditary information about the family and so on.
After all, the purpose of the record is to take in all the information and make it easy to access and be useful to the right people.
The number of sections in the “Completeness Guide” varies by record type.
The “Data Panel”
The Data Panel of the record consists of information sections, each one of which contain one or more pieces of relevant information.
Some resources – like “Contacts” can be entered at the information section itself – and can be shared by other records in the same account.
Each information section has a brief explanation of what can be entered in the specific section.
Each record type has information sections applicable to its purpose. An “Item” record and a “Medical” record have different purposes and relevant data panel sections.
The “Function Panel”
The Function Panel is the “control center” for the record’s basic operations. Default settings are designed to be suitable for most purposes.
The “Settings” widget
In this widget, you can control the following attributes:
The “Password Usage Mode” settings
Pick the security model used by the record. “Tag” centric model is the default and is the recommended model. “Record” security mode should be used by advanced users.
The “View Notification” settings
Here, you can set when “Record View” notifications should be emailed to you. If needed, you can also override the the default notification email address here.
The “Logbook” settings
The “Logbook”setting enables the record to maintain a “Log Book” where third party viewers can add time stamped comments. This is useful for any kind of maintenance or check-in / check-out operations.
The “Moderation” choice enables the record owner to individually approve each logbook entry.
“Email” option notifies the record owner every time a new logbook entry is added.
“Log Password” option enables record owner to set up a password challenge so only those with the correct password will be allowed to add a logbook entry.
The “Reminder” settings
The “Reminder” function, when enabled, sends a reminder email with a special note to the record owner. This useful for annual renewals, vaccination deadlines, maintenance schedules, etc.
The “Details” widget
Here, you can see the record’s detail information, such as the file quota currently in use by all files attached to the record, as well as other attributes.
The “Attached Tags” widget
Here. a list of all tags attached to this record is presented. You can jump into the “Tag Management” dashboard by clicking any tag ID.
The “View Record” widget
RECORDS CAN ONLY BE VIEWED VIA A TAG THAT IS ATTACHED TO THEM.
This widget enables the record owner to “view” the record through one of the tags attached to it. This matters especially if the record is protected and an access key is needed – as the tag’s keycode would be needed to view the record.
It is recommended to view the record after every update – in order to ensure information entered is displayed as expected.
The “Access Log” widget
This widget displays the access log for the record, one entry per access, with precise time.. Location of the access, if present, is appended to the entry.
Access log entries are written regardless of “email notification” settings.