FAQ: Access Controls

Dynotag Smart ID system offers a simple but capable access control mechanism.

Note that A Smart ID’s Information Record can only be viewed via an ID Tag that is “linked” to the Information Record.

An Example Dynotag Super ID Tag

Using the example tag above, the Information Record linked to this tag would be accessed by scanning the QR code or via the Web Address https://dynotag.com/1234-5678 and, if the linked Information Record is “password protected”, it would prompt for Activation Key Code “ABCD” to be entered in order to display protected information.

This is the default setting for most tags and records. Tag owners can alter the specifics. Some products may have a slightly different setting.

Like a set of nesting dolls, the access control mechanism works from outside in, meaning that the viewer first needs to be able to see the top level information before they get to see any lower levels inside that record. Same convention for information contained in other components.

A set of Russian nesting dolls (Matryoshka Dolls).
To see the doll contained inside, one has to open the doll on the outside.

The “Password” asked in order to see a protected component is typically the KeyCode printed on the tag that is being used to view the record.

When the owner is signed in and managing an Information Record, the “Traffic Light” setting shown on an information section controls the current access control / security setting for that item. These are only visible to the record owner.

These controls are visible on the Record Dashboard.
You open up the Record Dashboard of a given record by clicking its orange colored button on the “My Records” screen.
That will place you in the “Basic Information” section of the record. Click the button to view the Top Level of the Record Dashboard.

This image has an empty alt attribute; its file name is public.pngGREEN: NOT Password Protected.
This item can be viewed by anyone who accesses the tag’s web address without having to enter a password.
YELLOW: Password Protected.
This item can be viewed only after entering a password as defined by record owner.
undefinedRED: Private
This item can be viewed only by the record owner while editing the record. No one else can view it.

The same password will unlock all the components in a record that require a password. Typically, this is the “Activation Key Code” of the tag used to view the record. See the “Password Usage Mode” in the record “Settings” widget for more information. (learn more)

Note that:

  • Access control settings are specific to each record. Any adjustments you make affect the record you currently are working on.
  • A record contains several components, each with their own access controls.
  • The access control works from outside in – like the nesting dolls.

Following annotated example shows typical use of access controls:

Example record with protected components.

Record A “access control” is GREEN , It allows viewers to see its components.
(If it were YELLOW , a password would be required before any contents would be displayed).

Component B “access control” is GREEN . It can be viewed by anyone who can see the record.

Component C “access control” is RED . No one other than the record owner can see its contents.

Component D “access control” is YELLOW – and requires a password to be entered before any information is shown.

Component E is contained in Component D. Although its “access control” is GREEN – it will be subjected to more strict requirements of Component D it resides in – and will not be shown without a password.

When this record is viewed by a third party, the record security is GREEN : Not password protected, so:

  • Component B will be displayed immediately.
  • Component “D” will require a password in order to display its contents.

When the password is entered by the viewer, components D and E will also be displayed in addition to component B.

Component C will NEVER be shown to a third party, because it is marked RED : Private.

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