FAQ: Access Controls

Dynotag Smart ID system offers a simple yet capable access control mechanism. The “Traffic Light” indicator shown while editing records and components show the current access control / security setting for that item.

The “Password” referenced is a record-level password that is used for all components in the record.

This image has an empty alt attribute; its file name is public.pngGREEN: Not Password Protected.
This item can be viewed by anyone without having to enter a password.
YELLOW: Password Protected.
This item can be viewed only after entering a password as defined by record owner.
undefinedRED: Private
This item can be viewed only by the record owner while editing the record. No one else can view it.

The same record password will unlock all the components in the record that require a password. Typically, this is the “Activation Keycode” of the tag used to view the record. See the “Password Usage Mode” in the record “Settings” widget for more information. (learn more)

Note that:

  • Access control is specific to each record. Any adjustments you make affect the record you are working on.
  • A record contains several components, each with their own access controls.
  • The access control works from the record level down to the components.

Following annotated example shows typical use of access controls:

Example record with protected components.

Access control works from outside in, meaning that a third party first needs to be able to view the record before they get to see any components inside the record. Same convention for components contained in other components.

Record A “access control” is GREEN. It allows viewers to see its components.
(If it were YELLOW, a password is required before any contents would be shown)

Component B “access control” is GREEN. It can be viewed by anyone who can see the record.

Component C “access control” is RED. No one other than the record owner can see its contents.

Component D “access control” is YELLOW – and requires a password to be entered before any information is shown.

Component E is contained in Component D. Although its “access control” is GREEN – it will be subjected to more strict requirements of Component D it resides in.

When this record is viewed by a third party:

  • Component B will be displayed immediately.
  • Component “D” will display that the record password is required for it to display its contents.

When the record password is entered by the viewer, components D and E will also be displayed in addition to component B. Component C will NEVER be shown to a third party, because it is marked RED: Private.

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